Watchlist alerts for municipal records that matter to your files

Public records made usable

Watch addresses, file numbers, and keywords across Caledon and Dufferin. Get emailed when relevant agendas, attachments, or reports are posted or updated, with source links and a more organized monitoring workflow.

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What Munidigm Offers

How The Watchlist Works

Coverage

A searchable cross-municipal agenda and report archive is currently in development and set to launch in 2026.

Pricing

Paid 60-day pilot available at $100 off per month. No setup fee. 3-month minimum commitment after pilot.

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About Munidigm

Built and maintained in Dufferin County by Josh MacEwen, Munidigm helps planners, engineers, lawyers, and developers monitor council and planning items across Caledon + Dufferin without piecing together updates across portals, agendas, and notice emails.

Frequently Asked Questions

1. How is this different from municipal subscription or notice emails?
Municipal emails and notices can be useful, but they are usually municipality-specific and process-specific. Munidigm adds a watchlist layer, so you can track specific addresses, file numbers, and keywords across multiple municipalities, and get alerts when relevant agenda items, reports, or attachments are posted or updated.2. Does this replace municipal planning notices?
No. Municipalities may send statutory or file-specific notices to applicants, commenters, nearby owners, or people who request notice. Munidigm is a monitoring and workflow tool that helps you track relevant agenda items, reports, attachments, and updates across covered municipalities in one place.3. What can I track with the watchlist?
You can track addresses, file numbers, keywords, committee names, project terms, and other phrases relevant to your files or clients.4. What will I get alerts for?
Alerts cover relevant agenda items, reports, attachments, and addenda when they are posted or updated, with source links back to the municipal record.5. Does it detect changes after something is first posted?
Yes. Munidigm can flag new attachments, revised reports, addenda, and other changes after the initial posting.6. How fast are alerts?
Alerts are sent on a polling schedule that varies by source and timing. For active coverage, updates are typically surfaced the same day and often much sooner.7. Do you guarantee every municipal posting will be captured instantly?
Munidigm is designed to make monitoring faster and more consistent than manual checking, but municipal source systems can change, repost, or delay materials without notice. For critical deadlines or filings, clients should confirm against the official source record.8. Can I choose instant alerts or digest?
Yes. You can receive alerts individually as they happen or switch to a daily digest, depending on how you prefer to review updates.9. Is Munidigm affiliated with any municipality?
No. Munidigm uses publicly available municipal records and is not affiliated with any municipality.10. Will the searchable cross-municipal agenda and report archive be an additional fee?
No. You will be able to search and access a minimum of 12 months of archived agendas and reports for the municipalities covered in your package at no additional charge.Important notice
Munidigm relies on publicly posted municipal agendas, reports, attachments, minutes, and related public materials. Because municipalities may revise, replace, delay, remove, or reformat those materials without notice, Munidigm should be used as a monitoring and workflow support tool rather than the sole basis for legal filings, statutory deadlines, or other professional determinations.

Read our terms of services here.

Security and privacy

Munidigm uses commercially reasonable administrative and technical safeguards to protect account and contact information. The service is built around monitoring publicly available municipal source materials and does not require clients to provide sensitive project files or privileged legal materials for core use. Access is limited to authorized users designated by the client.Marketing emails are optional. Watchlist alerts are managed separately in your Munidigm portal.Please see here for the full Privacy Policy.

Contact: [email protected]

Munidigm - Public Records Made Usable

© Munidigm 2026 | All Rights Reserved

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Privacy Policy

Effective Date: April 18, 2026

This Privacy Policy explains how Dufferin’s Spotlight Inc., carrying on business as Munidigm (“Munidigm,” “we,” “us,” or “our”) collects, uses, discloses, stores, and protects personal information through our websites, subdomains, public portal pages, customer portal pages, and related services.By accessing or using our website, public portal, customer portal, or related services, or by submitting information to us, you agree to the practices described in this Privacy Policy.

This Privacy Policy applies to:

Scope of This Policy

This Privacy Policy applies to personal information collected through:

This Privacy Policy does not apply to third-party websites, municipal websites, document repositories, public source systems, or third-party tools that may be linked from or used alongside Munidigm. Those third parties have their own terms and privacy practices, and humanity has made sure they are all slightly annoying in different ways.

1. Information We Collect

We may collect personal information that you choose to provide, including:

If you become a customer, we may also collect or generate account-related information such as:

For the search portal specifically, Munidigm may use browser storage technologies such as local storage and session storage to support portal analytics, session continuity, and user experience features. These may store items such as anonymous visitor identifiers, session identifiers, and certain temporary interface state.

We may also collect basic website usage information such as IP address, browser type, device type, pages visited, referring pages, and general analytics and website interaction data.

2. How We Use Information

We use personal information to:

Where permitted by law, we may also send marketing or product communications. You may unsubscribe from non-essential marketing communications at any time.

3. Analytics, Browser Storage, and Usage Logging

Munidigm uses analytics and activity logging to understand website and portal usage, improve service quality, diagnose problems, measure interest, and protect the service from misuse.

This may include:

Some of this information may be associated with an account, a customer slug, or a browser/session identifier, depending on the context in which the portal is being used.

We may also redact or suppress certain sensitive access parameters in logs where reasonably feasible, such as token-like URL parameters, but no logging or transmission system is perfect.

4. Public Source Materials

Munidigm’s core services are designed to monitor publicly available municipal source materials, such as agendas, reports, attachments, minutes, notices, and related public records.Our collection and handling of personal information from users, leads, and customers is separate from the public records content that Munidigm may index, search, monitor, organize, summarize, or surface.Because public municipal source systems are maintained by third parties, those materials may be revised, removed, delayed, reposted, reformatted, or replaced without notice.

5. How We Share Information

We do not sell personal information.We may share personal information with third-party service providers who help us operate our business, website, and services. These may include providers for:

For example, we may use services such as Calendly for scheduling, MailerLite for forms and email communications, Google Analytics for website usage analytics, and Google services, including Google Apps Script, to support internal workflows, automation, and service delivery.

When personal information is processed through third-party providers, it is subject to the applicable practices, systems, and policies of those providers. We use such providers as reasonably necessary to operate our website and services, but we do not control their independent privacy or security practices.

We may also disclose personal information:

6. Cookies and Similar Technologies

Our website and portal may use cookies, analytics tags, scripts, local storage, session storage, and similar technologies to:

You may be able to control cookies and browser storage through your browser settings, although doing so may affect how parts of the website or portal function.

7. Data Storage and Retention

We retain personal information only for as long as reasonably necessary for the purposes described in this Privacy Policy, including:

Retention periods may vary depending on the type of information, the nature of the service, the sensitivity of the information, and whether the information is needed for ongoing operations, support, or compliance.

8. Portal Search Queries and User Inputs

If you use Munidigm’s public or customer portal, we may process the search terms, filters, saved searches, watchlist-related terms, and similar inputs you enter into the service.

We use this information to:

You should avoid entering sensitive personal information, privileged legal material, or confidential content into general website or public portal search fields unless clearly required for a specific service workflow.

9. Security

We use reasonable administrative, technical, and organizational safeguards designed to protect personal information against unauthorized access, use, disclosure, alteration, or loss.These measures may include access controls, limited internal access, logging, authentication controls, and managed third-party infrastructure.However, no website, portal, email system, script environment, cloud service, or storage system is completely secure. We cannot guarantee absolute security, uninterrupted security, or that unauthorized access will never occur.

10. International Processing

Some third-party providers we use may store or process information outside Canada, including in the United States or other jurisdictions. As a result, personal information may be subject to the laws of those jurisdictions and may be accessible to foreign governments, courts, or regulators under applicable law.

11. Children

Munidigm’s website and services are intended for general business, professional, civic, and public information use and are not directed to children.We do not knowingly collect personal information from children in a manner requiring parental consent under applicable law.

12. Access and Corrections

You may request access to personal information we hold about you, or request correction of inaccurate personal information, by contacting us using the contact information below.We may need to verify your identity before responding, and we may limit or decline requests where permitted or required by law.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time by posting a revised version on our website or portal. The updated version will be effective as of the date shown at the top of the policy.Your continued use of the website, portal, or related services after changes are posted means you accept the updated Privacy Policy.

14. Contact

If you have questions about this Privacy Policy or would like to request access to or correction of your personal information, contact the email address below.

Contact: [email protected]

Dufferin's Spotlight Inc.
carrying on business as Munidigm

Munidigm - Public Records Made Usable

© Munidigm 2026 | All Rights Reserved

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Terms of Use

Effective Date: April 18, 2026

These Terms of Use govern your use of the websites, subdomains, portal pages, and related online services operated by Dufferin’s Spotlight Inc., carrying on business as Munidigm (“Munidigm,” “we,” “us,” or “our”).

These Terms apply to:

By accessing or using any of the above, you agree to these Terms of Use. If you do not agree to these Terms, do not use the website or services.

Scope of These Terms

These Terms govern your use of Munidigm’s public-facing and authenticated web properties, including informational pages, public search pages, customer portal pages, watchlist functionality, saved searches, portal alerts, and related online tools.These Terms are intended to apply both to casual public users of the website or search portal and to customers or authorized users who access Munidigm’s portal or monitoring features.If you or your organization enter into a separate written agreement with Munidigm, including an order form, pilot agreement, subscription agreement, or service agreement, that separate agreement will govern the paid service relationship to the extent of any direct conflict. Otherwise, these Terms govern your use.

1. What Munidigm Is

Munidigm provides online tools intended to help users find, search, organize, monitor, review, and access publicly available municipal materials more efficiently.Depending on the service or page you are using, Munidigm may provide:

Munidigm is designed to improve visibility into selected public municipal materials and related updates. It is not an official government source, not a municipal records office, and not a replacement for checking the official source when accuracy, timing, or completeness matters.

2. Information and Workflow Support Only

The website, portals, and related services are provided for general informational, research, organizational, and workflow support purposes only.Nothing on Munidigm constitutes legal, planning, engineering, development, procurement, compliance, tax, investment, or other professional advice. Use of the website or services does not create a solicitor-client, consultant-client, advisor-client, fiduciary, or similar professional relationship.You remain responsible for your own decisions, filings, deadlines, submissions, notice compliance, and verification of official records.

3. Public Source Materials and Official Records

Munidigm may rely on publicly posted third-party source materials, including municipal agendas, reports, attachments, minutes, notices, staff reports, agendas packages, source links, and related public records.Those source materials may be revised, replaced, delayed, removed, reposted, reformatted, or misposted by third parties without notice. Municipal source systems may also experience outages, broken links, indexing changes, inconsistent formatting, pagination changes, attachment changes, or other issues outside our control.Munidigm is not the official source of record for any municipality, council, committee, hearing, file, notice, or decision. Official municipal websites, clerks, planning departments, and other official sources remain the controlling source for legal notices, statutory deadlines, filings, public meeting materials, and final decisions.If something matters for a hearing, submission, appeal, tender, filing, limitation period, statutory timeline, or other consequential step, verify it against the official source.

4. Service availability and source limitations

Munidigm is intended to improve visibility into selected public municipal materials and updates. However, because the website and related services depend in part on third-party public source systems outside our control, we do not guarantee:

Coverage may vary by municipality, source platform, meeting type, file type, publication format, subscription level, development status, or technical limitations. Users should confirm critical deadlines, filings, and formal decisions against the applicable official source record.

5. Public Search Portal and Customer Portal

Munidigm may offer both a public search portal and a customer portal.

The public search portal may provide limited public-facing search and viewing functionality. The customer portal may provide additional or different features, which may include saved searches, watchlist functions, delivery preferences, expanded detail views, account-linked access, or related monitoring tools.

You understand and agree that:

6. Watchlists, Saved Searches, Alerts, and Digests

If Munidigm allows you to create watchlists, configure saved searches, enter monitoring terms, or receive alerts or digests, those features are provided as workflow support tools only.

Watchlists, saved searches, and alerts may be based on terms such as:

You are responsible for the terms, filters, and criteria you choose to use.

Munidigm does not guarantee that:

Watchlists, saved searches, alerts, and digests are tools to support monitoring. They are not substitutes for direct review of official records where consequences are material.

7. Accounts, Access Links, Tokens, and Credentials

Certain portions of the portal or monitoring features may require authentication, customer-specific access, tokenized links, handoff links, or similar credentials.

If you receive any private or customer-specific access method, you agree to:

You are responsible for activity that occurs through your credentials or access links to the extent caused by your acts, omissions, or failure to protect them.

We may suspend, revoke, expire, rotate, invalidate, or restrict credentials, tokens, or access methods at any time where reasonably necessary for security, misuse prevention, customer administration, account status, technical operation, or enforcement of these Terms.

8. Acceptable Use

You agree not to use the website or services to:

We may suspend or restrict access if we believe, acting reasonably, that your use violates these Terms or threatens the service, other users, or our systems.

9. User Inputs and Search Terms

You are responsible for what you type into search boxes, saved searches, watchlists, filters, forms, and other user-input fields.

You should not enter material into public-facing fields that is unlawful, malicious, misleading, defamatory, or that you are not entitled to use.

Unless a feature clearly requires it, you should also avoid entering highly sensitive personal information, privileged legal material, or confidential information into general search or form fields. Humans do love treating every text box like a vault. Text boxes are not vaults.

10. Email and Communications

If you provide an email address, create an account, or use alert-related features, Munidigm may send you service-related communications, including:

Some communications are necessary for service operation and are not marketing communications.

Munidigm does not guarantee email delivery, inbox placement, formatting consistency across email clients, or uninterrupted delivery through third-party email systems.

11. Third-Party Services and Infrastructure

Munidigm may use or rely on third-party services, infrastructure, and platforms to operate the website and services, including services related to hosting, DNS, analytics, forms, scheduling, email, cloud storage, automation, or internal workflows.

Without limitation, the service may rely in whole or in part on tools or infrastructure such as:

We are not responsible for the availability, outages, policy changes, data handling, performance, or security practices of third-party providers. Your use of third-party-linked services is at your own risk and subject to their own terms and policies.

12. Analytics, Logging, and Service Protection

Munidigm may log technical and usage information relating to use of the website, portals, search tools, watchlists, and related features for purposes such as:

This may include information such as page views, portal interactions, search activity, filter usage, detail views, timestamps, browser or session data, referring information, campaign parameters, and related event data.

Your use of the service is also subject to our Privacy Policy.

13. Intellectual Property

Unless otherwise stated, Munidigm owns or licenses the website and portal design, branding, logo, layout, code, text, graphics, labels, compilations, interface design, and related proprietary materials made available through the service.

These Terms do not transfer any ownership rights to you.

Public municipal records, source documents, logos, and other third-party materials remain subject to the rights of their respective owners or publishers.

You may use the website and services only for lawful personal, civic, research, internal business, or authorized organizational purposes, and only in accordance with these Terms and any applicable separate written agreement.

14. Service Changes, Maintenance, and Suspension

We may change, suspend, restrict, or discontinue any part of the website or services at any time, with or without notice, including:

We may also perform maintenance, deploy updates, fix bugs, modify data structures, rotate credentials, or take security measures that temporarily affect service availability.

15. Fees and Paid Features

Some Munidigm features may be free, while others may require payment, subscription, pilot enrollment, or a separate commercial arrangement.

If you purchase a paid feature or subscription from Munidigm, additional terms may apply through a quote, order form, invoice, subscription arrangement, or separate service agreement.

Unless otherwise expressly stated in writing, website access and free public portal access do not create any obligation on Munidigm to provide ongoing paid-level access, indefinite archive depth, or premium features.

16. Disclaimer of Warranties

To the fullest extent permitted by law, the website and services are provided on an "as is" and "as available" basis.

Munidigm disclaims all warranties, representations, and conditions, express, implied, statutory, or otherwise, including any implied warranties or conditions of:

We do not warrant that the website or services will always be current, correct, complete, available, secure, or free of defects, delays, omissions, or third-party disruptions.

17. Limitation of Liability

To the fullest extent permitted by law, Munidigm, Dufferin’s Spotlight Inc., and their officers, directors, employees, contractors, agents, licensors, and service providers will not be liable for any direct, indirect, incidental, consequential, special, punitive, exemplary, economic, or similar damages arising out of or related to:

If applicable law does not allow the exclusion of certain damages, the above exclusions and limitations apply to the maximum extent permitted by law.

18. Indemnity

You agree to indemnify, defend, and hold harmless Munidigm and Dufferin’s Spotlight Inc. from and against claims, liabilities, damages, losses, costs, and expenses, including reasonable legal fees, arising out of or related to:

19. Privacy

Your use of the website and services is also subject to our Privacy Policy, which describes how we collect, use, disclose, store, and protect personal information and certain usage information.

20. Changes to These Terms

We may update these Terms of Use from time to time by posting revised Terms on the website or portal.

The updated version will be effective as of the date shown at the top. Your continued use of the website or services after revised Terms are posted means you accept the updated Terms.

21. Governing Law

These Terms are governed by the laws of the Province of Ontario and the federal laws of Canada applicable therein, without regard to conflict of law principles.

Any dispute arising out of or relating to these Terms, the website, or the services will be subject to the exclusive jurisdiction of the courts of Ontario, unless applicable law requires otherwise.

Contact: [email protected]

Dufferin's Spotlight Inc.
carrying on business as Munidigm

Munidigm - Public Records Made Usable

© Munidigm 2026 | All Rights Reserved